日本と海外をつなぐクラウドソーシング

Hyundai Engineering & Construction

Secretary

2014/12～

Responsibilities:

- Do specific errand from PD
- Assist PD in a daily schedule to ensure that his business runs smoothly
- Conduct research, collect news and articles, make report as required
- Manage and maintain an effective filing system of all incoming and outgoing company documents and PD’s private documents and ensure that all documents are handled in line with company procedure
- Supervise and guide the document controller, check incoming and outgoing documents, ensure all documents are submitted properly and circulated
- Translate letter and another documents from bahasa to english, vice versa
- As a contact point on internal and external meeting arrangement.
- Answer phone calls and maintain a rapid response rate according to agreed standards where required and maintains detailed and accurate records.
- Manage office cars and its related matters (petrol and time sheet)
- Arrange meeting, travel and appointment as required
- Using a variety of software packages, such as Microsoft word, power point, excel, etc to produce correspondence and documents and to maintain records, spreadsheets and databases.
- Handling incoming mails from client and subcontractor
- Supervise the office boy to maintain office cleanliness, especially PD’s room
- Maintain office supplies and equipment (especially PD’s) sufficient and in a good condition
- Liaise with staff in other departments and with external contacts
- Assist new staff for adjustment
- Sorting candidate from jobstreet, make arrangement for interview

Sarulla Operations Ltd

Secretary to Chief Financial

2017/01～

Responsibilities:
1. Assist Chief Financial, Chief Administration, Project Finance Manager and Accounting-Tax Manager (arrange internal & external meeting, business travel arrangement, expense reimbursement, conference call, entertainment and office event)
2. Assist Accounting, Finance, HR & GA team as required
3. Liaise with appointed travel agent for airline and hotel arrangement and handle monthly invoice for all transactions from all staffs
4. Translate letter and document from Bahasa to English and vice versa
5. Create and maintain database
6. Handle Equity/Debt amount report to Lenders
7. Handle offshore and onshore security reports
8. Handle waiver request to Intercreditor Agent
9. Handle KYC
10. Handle advisors invoice payment
11. Handle IPM payments confirmation
12. Handle authorized signatories reports