日本と海外をつなぐクラウドソーシング

NATIONAL STEEL CORPORATION (Steel & Rebar Manufacturing) Iligan City, Philippines

EXECUTIVE ASSISTANT TO CEO

1995/04～ 2002/09

- Provide administrative and business support to the CEO of Philippines' largest manufacturing firm and support other members of the executive management team.
- Maintain CEO’s calendar -- plan and schedule meetings, teleconferences and travel.
- Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events.
- Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
- Enhanced communication between manufacturing department and executive team, fostering a sense of teamwork and collaboration.

DAR AL BAYAN ADVOCATES & LEGAL CONSULTANTS (Advocates & Law Firm) Dubai, United Arab Emirates

EXECUTIVE SECRETARY

2002/11～ 2006/11

- Supported law firm’s senior partner, researching legal documents for LLCs, limited partnerships and other entities.
- Handled accounts payable and receivable, prepared bank deposits, controlled inventory, and maintained equipment and technology.
- Planned and coordinated PR initiatives, business development events, partner retreats, holiday parties and more.

GECO MECHANICAL & ELECTRICAL LTD (MEP, Facilities Management) Sharjah, United Arab Emirates

EXECUTIVE ASSISTANT TO GM & FM

2006/12～ 2011/11

- Provide executive-level administrative support to the GM & FAM.
- Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
- Liaison between all impacted departments to ensure proper communications and reporting practices.
- Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.
- Organize the details of special events, travel arrangements, corporate agendas and itineraries.
- Direct business relations and distribution of company literature to stimulate client interest and sales leads.
- Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.
- Process monthly expense reports reflecting supporting documents and budget code indexes.
- Prepare and maintain weekly attendance and annual vacation records on departmental employees.
- Collaborate with departmental managers on weekly postings for master reports.
- Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution.

EMRILL SERVICES LLC (Facilities Management) Dubai, United Arab Emirates

ADMINISTRATOR

2011/12～ 2015/01

- Adept at managing administrative activities involving maintenance of procurement, housekeeping, safety, security, employee induction etc.
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
- Assisting the department in project management, cost optimization and implementing business expansion plans.
- Contracts management.
- Cost control and ensuring timely implementation of the project.
- Managing repair, maintenance & replacement.
- Vendor management- Oversee acquisition, installation and commissioning that are required for the facility – equipment, materials, air conditioning etc.
- Processes, Documentation, Business Control checks, audits etc.
- Asset Management of all Site operations assets across multiple locations.
- Event Management, organizing meetings, conferences, making travel arrangements and accommodation.
- Liaison and coordination with various departments.
- Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
- Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
- Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
- Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
- Arranging accommodation for onsite employees by co-ordination with various branch offices.

CLIENTS EVERYDAY, Newport Beach, CA 92660, United States

Virtual Assistant (Part time 8:00 AM-12:00 PM PST)

2015/06～

- Respond to emails
- Manage a contact list
- Prepare customer spreadsheets and keep online records
- Organize managers’ calendars
- Perform market research
- Create PowerPoint presentations
- Address employees’ administrative queries
- Provide customer service as first point of contact