日本と海外をつなぐクラウドソーシング

Saudi Customs - Kingdom of Saudi Arabia

Administrative Assistant

2009/01～ 2013/07

Prepare working schedule for shifting staff and time keeping.
Responsible in monitoring, assigning work location and maintaining foreign ISD kennel employee records assigned to the different boarder site including the arrangement of accommodation and transportation's.
May direct and review the work of or supervise staff to ensure that assigned tasks are completed accurately and in a timely manner
Explains time and activity, overtime and vacation leave policies in order to coordinate work functions and provide information for staff and employees.
Creating and maintaining filing systems, keeping records and arranging meeting/ appointments.
Assess whether callers and/or visitors should have access to information being requested in order to ensure in order to ensure that confidential information is disseminated to authorized persons only.
Organizing and controlling documents and computer based information.
Report, coordinate and communicate with the Manager and staff
Re-ordering and Requesting kennel equipments, foods, medicine and office supplies
Schedules meetings and appointments for site managers and canine medical checkups dental and vaccinations in order to ensure availability, prioritize schedules and avoid scheduling conflicts
Received and forward correspondence Via fax, Postal and email.
Prepares/distributes bulletins and newsletters regarding a wide variety of subjects.
Prepares and coordinates payment of billings to companies for the purchased of k9 supplies, foods and equipments.

Al Jaber Building LLC, Abu Dhabi, United Arab Emirates

Exec. Secretary cum Document Controller

2013/08～ 2016/12

Supervise document control clerk/staff to ensure that assigned tasks are completed accurately and in a timely manner.
Creating and maintaining filing systems, keeping records and arranging meeting/ appointments.
Liaising with subcontractors, manufacturers and distributors.
Examines reports and documents for completeness and accuracy and gives instructions to workers regarding corrections.
Supervises and coordinates activities of workers engaged in preparing transmittals/submittals of documents, distributions and related reports.
Prepare, received and forward correspondence via fax, Postal and emails.
Assess whether callers and/or visitors should have access to information being requested in order to ensure that confidential information is disseminated to authorized persons only
Organizing and controlling documents and computer based information.
Issue document control codes and numbers for construction submittals (drawings, Materials submittal letters, etc…).
Schedules meetings and appointments for clients, consultants, site managers, engineers and office staffs.
Explains time and activity, overtime and vacation leave policies in order to coordinate work functions and provide information for staff and employees.
Responsible for preparing Planning reports using primavera and excel.
Relieve works when needed (such planning, Administrative function, HR function & others as per my ability)