日本と海外をつなぐクラウドソーシング

UN

Administrative Assistant

2018/03～ 2018/12

Performed monitoring and tracking of budget updates of the section for budget planning for the next quarter of the year.
Archived and Inventory of Transport section documents and shared with Information Management Unit for storing as per UN rules and procedures by meeting strict deadline and guidelines. Served as a training focal point for the section (monitoring and tracking of mandatory training of Staff members) Processed sales and service orders and direct payments in close coordination with Regional Offices and ensured no outstanding payments. Successfully updated Section Chief on processed sales orders for vehicle rentals by projecting revenues for 2 quarters of fiscal year.
Performed monitoring and tracking of attendance sheet of the team and timely submission to HR section.
Achievements
Mandatory Training Plan for 2018 of Transport Unit has been 100% completed. I have frequently monitored on outstanding and pending training left for National and International staff and by the end of June 2018 100% done, in close coordination with Training Unit.
Archived, tagged and classified Transport Section Electronic documents and shared inventory of the documents to Information Management Unit according to Retention Policy.
Regional Transport administrative issues coordinator responsibilities fulfilled, regional offices administrative and supplies needs, consolidated Transport activities reports on monthly base.
Projected revenue on processed sales orders generated from Umoja and submitted to Chief Transport Officer

UNICEF

Administrative Assistant

2017/03～ 2018/06

UNICEF- Private Fundraising and Partnerships Division/ Private Sector Fundraising, Geneva, Switzerland

Reviewed, monitored and reported the budget updates of the team with $12,000,000 budget of the section that Section was able to oversee the further budget preparation and planning.
Processed payments against contracts and direct payments. Ensured timely payments to partners and vendors and prepared contractual documents for approval of Chief of section, Contracts raised in timely manner that services and goods delivered.
International travel arrangements for the team, ensured security clearance as per proposed itinerary, tickets and visa obtained in timely manner.

UNICEF

Administrative Supply Associate

2010/07～ 2017/02

Managed zone office budget in close coordination with Operations Manager to ensure that objectives stipulated early in the fiscal year are realized for smooth operations of office on cost efficient and planned budget activities basis.
Recommended and prepared estimates on office premises, supplies and equipment requirements for budget preparation purposes on cost efficient basis for 2010-2017.
Recruitment support for Zonal office. Prepared and submitted for the approval of Management minutes of the interviews and ensured that staffing was covered in timely manner to achieve corporate goal of the organization. Served liaison for HR related issues with Country office. Processed individual contracts for consultants.
Managed properties of administrative supplies, office equipment and vehicles, updated quarterly inventory of items, serving as ex-officio member to the Property Survey Board and ensuring follow-up action, monitored expiry dates of Health and Wash Supplies, timely organized distribution to beneficiaries and stakeholders.
Management of local suppliers’ contracts, reconciliation and monthly payments on services, vehicle maintenance and building maintenance, travel services suppliers, event management and other logistics services and administration of Operations budget including cash disbursement, overseeing, planning and other administrative cost