日本と海外をつなぐクラウドソーシング

AIDS Healthcare Foundation

Accounts and Administration Officer

2016/11～ 2018/10

1. Assist the Operations/Accounts designee in budget preparation and monitoring.
2. Support Health Centre management in financial reporting, book keeping, Drug management and administration to ensure transparency, timely reporting and Value for Money.
3. Check the partner financial performance is in adherence to AHF policy and the respective project agreements.
4. Check accuracy of monthly reports of partners, reconcile transfers, expenditure& fund balance with AHF records before funds are transferred on a monthly basis.
5. Prepare compliance checklists for follow-up on partner finance report status.
6. Management of office petty cash.
7. Maintain a Fixed Assets register and prepare inventory reports.
8. Ensure adherence to AHF procurement and payment procedures and value for money in all transactions.
9. Prepare requisition forms, payment Vouchers and all associated supporting documents with accurate account codes.
10. Maintain a cash advance register and ensure proper filing of all financial documents.
11. Review and analyze cash flow forecasts and request for cash needs on monthly basis.
12. Codes and submits invoices in a timely manner.
13. Organizes and prepares bi-weekly payroll and submits to payroll department in a timely manner; assures follow up with staff to ensure 100% completion of submission of timesheets.
14. Codes and submits invoices in a timely manner.
15. Keep and manage all HR records for Mombasa employees in a retrievable manner according to AHF guidelines and ensure they are accurate and well maintained. These records include Individual staff files bearing CVs, Certificates, practice licenses, etc.