日本と海外をつなぐクラウドソーシング

BLUESTAR LIVING

Personal and Administration Assistant

2014/11～ 2018/08

(WORK AT HOME for an AUSTRALIAN ACCOUNT named as BLUESTAR LIVING – named of client ADAM BULIC)

DUTIES AND RESPONSIBILITIES
Administration
New Contacts – Entering new enquiry in iCloud, EMS, LinkedIn. Updating CRM (ACRIS)
To check every now and then the dropvox for Voice Recordings (Check dropvox for new recordings each morning.)
Co Construct Tasks:
TP PERMIT TO SITE START
PBA Signed & Deposit Paid
Add Job to Co Construct & Data Build (Quotes) ready for Estimating
Complete Stage Claim against Stage Costs Spreadsheet to ensure + C/Flow
Obtain PSI Information for Building Permit (Check what we already have)
PSI Information Received/Saved & Sent to Construction
Enter Prov Sums & Prime Costs into D.B’s B of Q’s
BUILDING DOCUMENTS READY TO SITE START
PBA Signed & Deposit Paid
Add Job to Co Construct & Data Build (BSL) ready for Estimating
Move Job Folder from “Quotes” to “Current” in L Drive & Ensure Document Checklist is Completed
Send out Quote requests for B of Q’s
Ensure Quotes have been received
Complete Stage Claim against Costs Spreadsheet
Select Construction Schedule Template
Create New Job in CC with Construction Template
Create Vcard and send to Site Managers
D.Build-Lock Budgets/Enter Contract Amount & Claim Schedule into D.B
Enter Prov Sums & Prime Costs into DB’s B of Q’s
Prepare Colour Selection Documentation
Obtain Property Planning Report, PSI & DBUD
Send Client ‘Appoint Checkpoint BS’ & Power Forms (Sev to complete the Origin Energy Power Form and send to LP to check and send to client for signing.)
Create Construction Folder
Copy & Save Stamped Building Permit Docs to L Drive
AAA Dble storey SLAB BRICK VENEER & light weight 1st Flr single house (CURRENT TEMPLATE) same tasks with other Construction Templates
Confirm stage claims in Contract are reflected accurately in CC
Building Permit Issued
Send Out Commencement Notice to Owner
Gas Underground Application
Gas Meter Installed (with the help of Leanne)
Send Notice 17.7 that works are Completed
Upload Feedback, Photos & Client Shot to Social Media (See Social Media Table)
Run Job Summary Report & Complete Job Summary Spreadsheet
Accounts
Data Build: Run Monthly Reports & WIP KPI Reports (this is being notified first by Vicky)
Sales
Preparing for PBA Meeting
Preparing and Compiling a Contract
Create a new job in 'New Sales' folder and save documentation received from Adam and new client. Update document checklist
Subscriptions: Updating Focus Beyond Table