日本と海外をつなぐクラウドソーシング

American Embassy, Dhaka, Bangladesh

Diplomatic Coordinator / Administartive Manager

2000/12～ 2009/04

US EMBASSY-DHAKA, BANGLADESH under DEPARTMENT OF STATE.
Agency: STATE, Section: Regional Security Office/Surveillance Detection Unit (SDU).

Position Title : Manager (Admin & Security) /Diplomatic Surveillance Detection Coordinator FSN-7.
Duration : February 2000 to April 2009

Job Profile : (Job Responsibilities and Description)

 Provide administrative, operational, maintenance, and management services for the Surveillance Detection Team, US Mission, Dhaka. That is manage, administrate and operate a strong & highly sensitive unit of US Embassy’s security department independently and smoothly.
 Responsible for preparing strong management & operational plan, area analysis report, scheduling, preparing reports, keeping records, and other administrative duties as assigned.
 Organize proper training and refreshment training for the entire Surveillance Detection Unit to brush up their strengthen against hostile/terrorist group.
 Ensure the unit personnel are working in order with following chain of command and providing output accurately. Make sure the operational plan are updating with a single change in/around the area by team work.
 Ensure the unit personnel reward for good work and take disciplinary action for wrong task.
 Maintain good relationship with other law enforcement agencies- Special Branch Police, APBN police, DMP police including others.
 Brief & Advise the Special Branch Police Sub-Inspector provided by Bangladesh Government to cooperate questioning & corroborating the suspicious person or event or anything to keep safe the environment and surrounding area from any type of incident.
 Ensure safety and security all Americans & local employees working here in US Embassy, Dhaka, Bangladesh.
 Ensure denying the pre-attack hostile surveillance at US Embassy and the diplomatic area by any hostile group (like Al Queda, JMB, etc).
 Responsible for the timely and accurate data entry and to ensure reports are provided in a timely fashion to the Assistant Regional Security Officer (ARSO) and Regional Security Officer (RSO).
 Responsible to conduct, and report in a timely manner, route and operational security analysis. Investigate complaints against SD personnel at the direction of Assistant Regional Security Officer (ARSO) and Regional Security Officer (RSO), and supervise operational security (OPSEC) to ensure the protection of the information produced by the Surveillance Detection Team (SDT).
 Conduct liaison with the police at the field-level under the direction of Assistant Regional Officer (ARSO) and Regional Security Officer (RSO) to ensure effective response to Surveillance (SD) security requirements.
 Identify visible vulnerabilities to ARSO or RSO. Assist with ARSO to arrange training for Surveillance Detection (SD) personnel. Constantly monitor the operating environment to ensure the safety and security of the team members.
 Perform other duties as directed by the Regional Security office.
 Prepare the evaluation reports of all sub-ordinates (Surveillance Detection Analyst (SD Analyst), Surveillance Detection Specialist Supervisors/Team Leaders (SDSS) & Surveillance Detection Specialists (SDS) yearly for regular and probationary for new employees and submit the reports to the Human Resources Office to maintain the grading policy of employee on yearly basis.
 Supervise the Surveillance Detection Analyst (SD Analyst) to accelerate the analytical part of SD Team for providing the accurate and minute policy of operation. Regularly monitor the Security Incident Management Analysis System (SIMAS) based on Washington and locally developed archive & database. Advice & correction if any changes or updated on the mentioned databases informing the higher authority.
 Brief and debrief subordinates on a certain date of a week.
 Establish standing-order plan, after dissecting existing problems, and disseminate the news of updated policy among subordinates.
 Provide class-room and on-the-job training to new incumbents.

Sumatra LPG & Filling Station & Khaja Engineering Co.

Manager

2010/01～ 2020/08

Sales & Accounts:
• Procurement & sales monitoring (especially Octane, diesel, LPG (Autogas), Automobile spare parts, Lubricants, etc).
• Overall sales progress, promotion program monitor, customer care monitor, contact and settle corporate credit clients.
• Sourcing product at home and abroad, open LC and other related works to import and clearing goods from customs.
• Preparing Monthly profit & Loss account, net worth statement, Purchase & sales statement based on monthly transaction and yearly turnover statement.
Safety & Security:
• The purpose of this role is to ensure working within an environment consistent with accepted minimum safety and security standards.
• This encompasses the development of security plans and of mainstreaming the individual and collective sense of security and safety awareness and responsibility.
• It also consists of advising the management on security challenges, developing risk assessments and proposing risk reduction measures in addition to developing, maintaining, updating and implementing when necessary, security protocols and operating procedures according to the changing situation.
• Analyse the parameters of the working environment by assessing the nature of the threats and premises vulnerabilities in relation to the emergency situation.
• Collect the necessary data and information to develop a comprehensive risk assessment.
• Provide overall company safety & security.
Admin Works:
• Supervise and manage all day-to-day office administrative activities.
• Fully Handling Setting up new LPG Station & Office setting in new location.
• Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of local maintaining.
• Co-ordination and maintenance of systems related to Housekeeping.
• Managing vendors and keeping track of cycle of all maintenance contracts.
• Keeping records of Visiting Cards, Utility Payments, Printing of Stationary.
• Maintaining record of Assets & taking care of corporate office & Branch Office.
• Updating Assets List of the company.
• Handling complete Facilities and infrastructure of office and liaising
with contractors and interiors for the same.
• Liasioning with external agencies (police / municipalities / corporation / premise security agencies / Premises Co-op Society) and government bodies.
• Coordinating with Travel Agencies for Airlines & Railway bookings, Hotel bookings & Car arrangements for employees & guest.