日本と海外をつなぐクラウドソーシング

Initiative Media Middle East FZ LLC

Administrative Assistant and Receptionist

2015/07～

• Answer phone calls / inquiries, transfer them to appropriate person.
• Bring up guests from Main Reception.
• Receive and Sort mails / attend to Couriers.
• Check Pantry to see if it’s clean, appliances included; ensure coffee/tea/water are replenished in their containers.
• Check rooms/cubicles’ cleanliness, if newspapers are disposed the night before. Prepare and arrange magazines, newspapers (all materials) the Media Team will check for ads that day.
• Monitor grocery and stationery supplies.
• Assist Accounts Department with filing of AR’s and AP’s, Vendor Forms, Contracts, Delivery Notes, Booking Orders.
• Maintain / Update of logs and monitoring of Cheques, Incoming/Outgoing Documents.
• Communicate with suppliers for Cheque collection and some Invoice follow-up.
• Assist Media Team with editing of reports and presentation.
• Prepare tender documents.
• Prepare monthly summary reports for online invoices needed by Online Team to reconcile plans
• Get quotation from suppliers (time to time, if necessary).
• Monitor petty cash and reimbursements.
• Assist in staff’s airline booking, visa preparation (personal).
• Assist PRO for documents needed for visa renewal (official).
• Prepare documents needed for Trade License and Chamber of Commerce membership’s renewal.
• Monitor utility bills, ensure bills are received on-time to avoid disconnection
• Responsible for renewing of Trade License and other memberships.
• Coordinate with Dubai office for incoming/outgoing documents, and other issues when necessary