日本と海外をつなぐクラウドソーシング

ASSURED OILFIELD SERVICES L.L.C.

PROCUREMENT/PURCHASING, Oil and Gas Registration and Tendering/Document Control, ADMINISTRATIVE STAFF

2013/04～ 2017/08

Oil and Gas (Chemicals for Drilling/Fibres for construction)
Sun Dome Tubular Skylight-Solar light (Procurement & Purchasing)
ϖ PROCUREMENT/PURCHASING
- Preparing and sending Purchase Orders to suppliers and to departments originating requests (SAP Process)
- Highly involved in RFQ process
- Sourcing of products and materials; soliciting competitive bidding from multiple local and international suppliers
- Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
- Working and negotiating with suppliers to ensure that key processes are running efficiently and cost-effectively
- Monitoring of stock materials (in-out) from the warehouse
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
- Prepare, maintain, and review purchasing files, reports and price lists
- Track the status of requisitions, contracts, and orders
- Reconciles and resolves vendor inventory and/or contract discrepancies, product recalls, and defects

ϖ Oil and Gas Registration and Tendering/Document Control
- Liable in Oil and gas company’s registration
- Updating data in oil and gas companies on online system
- In-charge in renewal of company’s ISO license (QRS 9001-2015), documentation of reports and files - assisting the Business Development Manager.
- Ensure tenders are submitted consistently ahead of the deadlines set by the tendering authority or body.
- Manage the tender submission through its entire life cycle.
- Responsible for updating all spreadsheets, databases and company records and to produce reports for both the team and for the board of directors when required.
- Ensures all relevant documentation for bid proposals is complete and accurate. 
- Check that deadlines are met as well as manage graphic design and visual presentation of hard copy and digital versions of the response documents. 
- Filing and documentation of Tenders, current/existing projects.
- Create and maintain document control and correspondence folders for each project.
- Prepare and update document control Procedures in line with the Company’s Document Management System.

ϖ Technical
- Monitoring of projects through excel and box.com -an online collaboration and communication.
- Keeping records of all the employees on-site through online navigation and software.
- Maintaining computer back up and dealing with urgent computer technical problem within the office and warehouse.

ϖ ADMINISTRATIVE STAFF (Performs secretarial and administrative task)
- Preparing technical submittal as per the client’s requirements
- Monitoring and updating company’s current list of projects and under negotiations
- Reporting to Business Development Manager and General Manager
- Managing the exhibition participation of the company- local and international events
- Maintaining records and proper documentation of files and documents
- Updating job schedule of workers/team on daily basis
- Assisting HSE Manager in preparing HSE Compliance documents and Quality Manuals
- Various admin support (ticket booking, visa processing, booking exhibitions locally and abroad)

GULF MARINE FAR EAST INC.

QUOTATION/PROCUREMENT SPECIALIST - ORDER MANAGEMENT SPECIALIST

2018/11～ 2020/02

- Uses Epicor Prophet 21 (P21) – Distribution Management System / procurement process efficiently.
- Respond to customer’s request for quotation.
- Identify the variety of items requested in the technical and provisions department.
- Offer items that best match the customer’s specifications and quality standards.
- Gain familiarity with our company’s inventory and vendors.
- Enter in the company’s system, review, finalize and submit the quotes to the customer, using the appropriate interface / B2 platform of each customer.
- Ensure the quotation contains all the pertinent information.
- Respond to customer’s request for additional information and follow up.
- Handle reports, monitor customer satisfaction and various conversion ratios and provide administrative assistance as requested by manager/supervisor.
- Responsible for pricing implementation, generating competitive analyses and strengthening overall service margin and lead day-to-day operations of the quotations section.
- Acknowledge and process confirms orders from clients.