日本と海外をつなぐクラウドソーシング

National College of Arts

Personal Assistant

2009/10～ 2017/11

• Serve as the first point of contact for visitors entering the Office of Academic and Student Affairs.
• Providing Administrative support for the Office of Academic and Student Affairs and other as assigned.
• Coordinating Office activities to support those of other administrative areas.
• Serve as back-up to the Administrator & Coordinator.
• Managing the telephone and electronic communications of the office.
• Coordinating and scheduling operational area meetings, special events and other events as required.
• Create, transcribe, and distribute meeting agendas and minutes.
• Maintain knowledge of policy and procedures of National College of Arts.
• Direct inquiries of students, faculty, staff and visitors to appropriate areas.
• Support staff in assigned project-based work.
• Collect and maintain inventory of office equipment and supplies.
• Arrangement for repair and maintenance of all office equipment.
• Collect, sort, and distribute incoming correspondence, including regular mail, email and faxes.
• Other related duties as assigned.
• Record Keeping
• Maintaining Staff Attendance and Leave Record.
• Maintaining Personal Files of Staff.
• Correspondence with Internal and External Officials.
• Maintained Stock Inventory and Procurement.
• Archiving Official Record.
Worked as Accounts Audit Assistant
• Maintained Cash Book for the financial year.
• Prepared Bills (TA / DA – Faculty / Staff, Vendors Bills / Others)
• Prepared Salaries Bills (Permanent / Contract / Visiting Faculty / Daily Wages staff)
• Prepared Expenditure Reports of Official Accounts (Recurring / Assignment Accounts)
• Prepared Income / Sales Tax certificate
• Prepared Project Development Bills