日本と海外をつなぐクラウドソーシング

Toyota Rawal Motors

Executive Secretary

2016/03～ 2009/05

EXECUTIVE ASSISTANT | TOYOTA RAWAL MOTORS | 2009-2016
• Types reports, letters, memorandums, forms and other correspondence.
• Including those of confidential nature, maintains files of same, sees to their mailing or distribution.
• Takes and transcribes dictation and minutes of meetings, drafts routine or simple correspondence for approval of superior.
• Receives and screens office callers and visitor, schedule and sets up appointment.
• Maintains file of all office records.
• Maintains trace file containing list of letters or reports which have to be prepared on specific appropriate time.
• Performs a variety of administrative and executive support tasks that are highly confidential and sensitive.
• Compiles, assimilates and prepares documents and briefs for Managing Director.
• Coordinates with Head of Departments and Directors as per requirements.
• Composes letter, memorandums in response to inquiries on behalf of Managing Director.
• Acts as liaison between the Managing Director, and staff, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Updates Managing Director on the status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings, speeches and takes minutes and keeps record of proceedings.