日本と海外をつなぐクラウドソーシング

Setraco Nig Ltd

Administrative Officer

2010/06～ 2017/08

• Organized files, developed spreadsheets, faxed reports and scanned documents.
• Create weekly and monthly reports and presentations.
• Managed the day-to-day calendar for the company's senior director.
• Properly route agreements, contracts and invoices through the signature process.
• Received and distributed faxes and mail in a timely manner.
• Received and screened a high volume of internal and external communications, including email and mail.
• Managed daily office operations and maintenance of equipment.
• Planned travel arrangements for 100 executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
• Process and follow-up on expense reports, purchase orders, and budgeted purchase items.
• Verified that information in the computer system was up-to-date and accurate. Eliminating outdated records by sending the records to be scanned.
• Compiled statistical information for special reports & creating monthly reports for records, closing terminated records and completed chart audits.
• Updating departmental standard operating procedures and data base to accurately reflect the current practices.
• Liaising with procurement and IT departments for all related issues raised within Head Office.
• Resolved office obstacles, communication barriers and complications.
• Liaising with our offices in various states regarding local procurement process.
• Coordinating travel arrangements for expatriate employees and ensure safe arrival to final destination by liaising with our Protocol officers at the airport, Life Camps, Sites and Regional Managers. Booking of local and international air tickets, making hotel and car hire reservations for both local and expatriate staff.
• Handled local purchasing of supplies (including printing); equipment and contracts for services.
• Liaised with designated clearing agents to ensure early clearance of equipment, machineries, furniture and other assets for the Country Office
• Coordinates all logistics for collection and dispatch of all purchased local materials to designated sites.